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Notice of Annual General Meeting

by Banook Canoe Club

This will serve as notice of the 2021 Annual General Meeting. Details are below.

Annual General Meeting

As per the requirements of the Bylaws of Banook Canoe Club:
“The Club shall have an annual general meeting in the month of September each year.” Canoe Kayak Canada has given permission for AGMs to be conducted virtually.

We invite all current members of Banook Canoe Club to this Annual General Meeting, to be held virtually online:

Date: Wednesday, September 29th, 2021
Time: 7:00 – 8:00 pm

The Agenda, 2020 AGM Minutes, and Board Reports will be sent out in advance of this meeting.

** Please send an email to Julie Lafferty, Board Secretary, at the following email address stating your intention to attend this Annual General Meeting: [email protected]. **

All current members are welcome to attend this meeting. Only members 19 years of age and older are permitted to vote.

When you send your email, please include the names of all voting members in your family who will be attending. This will assist in ensuring we have required quorum for this meeting.

Julie will send out via email the meeting link to all members who email with their intention to attend the Annual General Meeting. Only those who advise Julie of their intent to attend will receive this email link.

Proposed By-Law Amendments

In accordance with our by-laws, we have posted proposed by-law amendments 14 days in advance of our AGM. The proposed by-law amendments can be found on our website under “About Us - Governance”. 

The proposed amendments will be voted on during this meeting. 

Elections of Officers and Board Members

As part of the AGM, elections for the Board will take place at this meeting.
Except for the Past President, the Directors and Officers shall be elected by the members at each annual general meeting of the Club. The Past President is automatically an Officer of the Board.

The Board shall consist of at least ten Directors and not more than fourteen. Each year, all Board positions are available for election. They are listed below.

The Officers of the Club:
·      President 
·      Vice-President 
·      Finance Director
·      Secretary
·      Past-President. 

In addition to the officers above, the Board may consist of the following positions: 
·      Paddling Director
·      Swim Director
·      Fundraising Director 
·      Facilities Director, 
·      Communications Director
·      Membership Director
·      Masters Representative
·      Athlete Representative
·      Director-at-large

Nominations for the Board

Nominees seeking election to any of the Board positions above should submit their name and position of interest to Kim Gaudet, Commodore/Board President in advance of the AGM at 
[email protected]

Nominations may also be accepted at the AGM. Anyone seeking nomination must be present at the AGM or must authorize some member present at the meeting to announce their willingness to act as a Director.

Eligibility for Board election

Every voting member of the Club shall be eligible to be elected as a Director of the Board. 

If you have any questions, please do not hesitate to ask any of your Board Members.

Once again, if you wish to attend the virtual AGM, please follow the instructions above.

Best Regards,

Kim Gaudet
Volunteer Commodore/ President
Board of Directors,
Banook Canoe Club